Saros Mezzanine

Saros Mezzanine acts as a network librarian, simplifying the management and maintenance of all files on your network while providing all authorized users instant and reliable access to information resources whenever and wherever they are needed. Information is finally safe, up-to-date, and easy-to-find, regardless of the networks or applications used.

A foundation of Mezzanine enterprise library services (ELS) allows you to easily add additional hardware, new enterprise applications, next-generation technologies, and emerging standards as they are needed.

Query service

Perform searches Using descriptive attributes and/or file content – finding any file, regardless of data type. Search requests can be stored and named and, thus, easily invoked or quickly revised. Search requests are based on profiles created automatically when the file is stored. Profile information includes both standard and customized parameters tailored to your specific business requirements.

Version control

When a file is opened for modification, that file is designated as checked out. When others attempt to access this file, they are notified that the file is checked out and by whom. When the user has finished working on the document, the file is checked in and automatically saved as a new version.

Mezzanine can also allow concurrent access to information by creating multiple version lines.

Archive & reclaim

Each file has a definable limit to the number of versions that can be kept on-line. When that limit is exceeded, designated versions are automatically archived to a predetermined location chosen by the system administrator. Versions can be archived by any number of parameters, such as date, document type, or user name. If necessary, a particular version can be marked as permanent and thus unavailable for automatic archival.

If a user needs access to an archived version, the Mezzanine reclaim function will simply retrieve it from the archive area. If the file was taken off-line to tape or an optical disk platter, for example, Mezzanine will send notification to the system administrator. The administrator can then load the appropriate device (tape or platter) as needed.

Access control

Mezzanine creates a complete access control list for each file, independent of that file’s location. This means that every user has access to needed information no matter where he or she is physically located. Yet, all stored documents are well protected, as users see only the files they are authorized to see. The system also controls who can create new versions of any given file, regardless of data type or application used.

Advanced security

Physical files stored in Mezzanine document repositories cannot be accessed directly by users. By design, the only access to these files is through Mezzanine. File names are encrypted for maximum security. In addition, users never access an original file; instead, they work with copies that are delivered as new versions. Neither the original file, nor any of its versions, can be corrupted, damaged, or deleted by users.

Location independent disk management

When a user closes a document, it is automatically stored at the server and disk location of the administrator’s choosing. The Mezzanine administrator can make a new server available for storage with a few simple mouse clicks. Without Mezzanine, he or she must set up directory structures, establish directory security, and update drive-mappings for every single workstation on the network.

On-line backup

Mezzanine allows back-up procedures to be performed while users remain on-line. All normal transactions continue while backup occurs. Without any loss of data integrity.

Disaster recovery

Mezzanine synchronizes its attribute tables, text indices, and the data files across multiple servers so that the system as a whole can be restored to a consistent state. No other system provides this feature. In other systems, it is left to the administrator to synchronize data files with the catalog data.

The need for complete system synchronization will become even more crucial, and the process more complex, as the use of object linking and embedding (OLE) increases. Without Mezzanine, OLE links are broken when the physical locations of linked documents are changed Mezzanine creates logical painters, rather than physical pointers. to linked documents This design implementation guarantees the links will remain intact. Mezzanine will manage all components of linked documents throughout their entire life cycle.

Uniform administration

Administration is consistent from system to system and across all enterprise applications document management, imaging, electronic publishing, etc. once Mezzanine is implemented as the core ELS. Management of users and groups, profiles, disk space, archive services security, etc. is performed through a single set of centralized procedures.

Open architecture

Any enterprise application can be integrated with Mezzanine using the Saros API. This allows you the freedom to choose any Windows, DOS, OS/2, UNIX, or Macintosh application, any popular network operating system, and any needed communications and routing methods (email, Lotus Notes, and/or workflow). This open approach allows seamless integration of existing document generation and communication software with Mezzanine enterprise library services to build mission-critical business process applications.

Distributed network services

Distributing network services is what makes Mezzanine a true enterprise solution. All user requests are processed through an efficient multi-threaded server This multi-threading allows simultaneous requests to be processed in parallel If a server has reached its limit for processing requests, the next request can be automatically sent to another server. All server modules are designed to be distributed, but are coordinated as peers. For example, the Mezzanine catalog distributes the full text indices for optimum performance, but coordinates backup so that the attribute tables, text indices, and distributed data files are all backed up to a synchronous state. Distributed network services provide both administrators and users unsurpassed throughput, integrity, and reliability.

Eliminates administrative down time

In addition to backup and restore, all other administrative functions such as adding users and groups, archiving, and adding servers, can be performed while everyone remains active and productive on the system

Productivity losses that result from administrative down time are virtually eliminated, and network managers can perform more of these critical operations during the normal work day.

Saros Document Manager

Saros Document Manager

Saros® Document Manager is a ready-to-use document management system based on Saros Mezzanine® — the Enterprise Librarian(TM). Saros Document Manager brings you instant easy access to the vast enterprise knowledge base provided and controlled by the Mezzanine library.

Saros Mezzanine is the client-server software that Saros Document Manager uses to manage the life-cycle of documents and their components. It makes sure the right information gets to the right fingertips by providing: network-wide searching, version control, access control, system backup, and more. These services, commonly known as enterprise library services (ELS), cross-workgroup and departmental boundaries and bridge disparate information repositories.

With Saros Document Manager, you can rely on a single, out-of-the-box product to provide both a high-end document manager and a foundation of ELS. At last. Software that ties together everything you need to create, communicate, and control the electronic information that is so vital to your business success.

Software that works the way you do

Designed to custom-fit your individual work routine, Saros Document Manager gives you transparent access to documents stored anywhere across your enterprise — from within popular Windows-based applications, such as WordPerfect® and Microsoft® Excel, or directly from the Saros Document Manager Windows desktop. You continue working in a familiar environment with the applications you prefer. And, your document management services are always at your disposal, whenever and wherever you need them

See things your way

Saros Document Manager lets you organize documents in a new and unique way. A better way. Your way. You define information containers that include libraries, file rooms, file cabinets, and drawers, in addition to familiar file folders. A single document can exist logically in any information containers that are relevant. This gives you many views of enterprise information.

By freeing you to organize documents as you see fit, Saros Document Manager accommodates your individual work habits and business requirements.

Organizing information your way lets you find what you need right away. You have easy access to all data that relates to the project at hand. You can take advantage of the work done by others rather than recreating documents that have been forgotten or misplaced. You can spend less time searching and more time doing your job.

Drop Zones(TM) automate your routine tasks

Saros Document Manager Drop Zones allow you to execute a variety of tasks automatically with a simple drag-and-drop.

By moving objects, such as documents and containers, onto Drop Zones, you can instantly: check out documents, launch applications, send e-mail, view property information, browse documents, print. remove files, and more. This object-oriented model makes Saros Document Manager intuitive and easy-to-use.

Drop Zones give you a single convenient place from which you view, create, modify, and distribute information. You can even view and print documents without launching an application — or even having the application installed on your machine! Drop Zones save you time and keep the information and tools you need right at hand.

Smart search for fast & easy results

One of the most powerful features of a document management system is its ability to find information — even information that you didn’t know existed! Network-wide searches use the simple English-language descriptive information to help you find and leverage the work of others and increase your productive output. Finally, you can find relevant information without using network jargon or knowing where files are stored. Saros Document Manager references documents by using a collection of descriptive values called properties. Any document properties can be used to retrieve the document from the library

You can search for documents based on descriptive properties, specific keywords, phrases or words from a document’s text, or any combination of these methods. Whether they are stored across the hall or across the globe, all enterprise documents that meet your search criteria are displayed in your Document Window.

Saros Document Manager allows you to perform Item ID, Quick, and Power Searches. Quick Search is a fast and easy way to find the information based on one or more basic values. The Power Search lets you combine properties and ranges of values.

In addition, searches can be saved as Smart Containers for fast, efficient access to all pertinent information Your Smart Containers will always contain all documents that meet the parameters that you have defined. In this way, you don’t have to rely on co-workers to save files to the right directory or folder so you can find them. With Smart Containers, the documents you need will automatically appear right where you need them to be!

Object-oriented approach makes your documents “intelligent”

Saros Document Manager treats all types of documents and their various components as objects Each object is described by properties such as description, location, security, and administration. Actions are then performed on objects using these properties as variables.

In this way, an ordinary file becomes an Intelligent Document because, regardless of how or where it is used, the document retains its properties. It always “knows” who is authorized to view it or make edits, where it is to be stored on the network, and how it is to be administered and archived In this way, proper handling of all information becomes automatic. And, critical information assets are more manageable and more secure.

Version control

When you open a document to view it or make edits, it is designated as checked out. Others who try to access this document are notified that it is checked out by you. When you finish working with this document, it is checked in, automatically saved as a new version, and made available for check out to other enterprise users. When you need access to the document again, you are free to check out the most current version or to review older versions as needed.

Imagine, you always have access to the most recent price sheets, the most current product plans, the latest engineering specs. At the same time, you have access to any previous versions to see changes and modifications that occurred, who made them, and when. Never again will you find yourself crossing your fingers and hoping you have the latest information. Never again will anyone in your organization have to face the consequences of acting on outdated information

Archive & reclaim saves disk space and keeps your work in reach

Each document has a definable limit to the number of versions kept on-line. This adds efficiency and saves valuable disk space. When that limit is exceeded, designated versions are automatically archived to a predetermined location. Intelligent Documents know where they’re going and when to go!

Versions can be archived by any number of parameters, such as date, document type, or username. But, this handy automatic process does not mean older versions are beyond your reach! If you need access to an archived version, a reclaim process can retrieve it from the designated archive area. If the document was taken offline, notification is sent to your system administrator to load the appropriate storage device Even if it’s been archived, the information you need to do your job is always within reach of Saros Document Manager.

Access control for security you can count on

Intelligent Documents know who can see them and who cannot. A complete access control list is created for each document added to the system. This access control is part of the document’s properties and is independent of the document’s location on the network.

In this way, you have access to the information you need, no matter where you or the documents are physically located Yet, all stored documents are well protected, because only the documents that you are authorized to see will ever appear in your Document Window Intelligent Documents also know who can revise them and who cannot. The system controls who can create new versions of any given document, regardless of data type, application used, or storage location

No unauthorized access, no way to corrupt documents

Documents stored by Saros Document Manager cannot be accessed directly by users through the network file system. By design, your only access to these documents is through the Saros Document Manager library system. Filenames are encrypted when your documents are checked in.

There is no way to circumvent Saros Document Manager to gain unauthorized access. In addition, users never access an original document; they work with copies delivered as new versions. This means that neither the original, nor any of its versions, can be inadvertently corrupted, damaged, or deleted.

Intelligent documents know where they belong

When you close a document, it is automatically stored at the server and disk location of your administrator’s choosing. With Saros Document Manager, as document volumes increase, your administrator can make a new server available for storage with a few simple mouse clicks. Without it, he or she must set up directory structures, establish directory security, and update drive-mappings for every single workstation on the network.

Integration makes your system efficient and easy to support

Saros Document Manager fully integrates the end-user processes that create and distribute documents with the document life-cycle management services provided by Saros Mezzanine. With Saros Document Manager all of these components appear and operate as a single document management program. This seamless integration offers important administrative and supports benefits.

For example, some document managers require you to install and support separate SQL databases or search engines. This complicates administration and increases costs. With Saros Document Manager, everything you need is integrated into a single system The system automatically performs complex administrative chores, such as coordinating system backup so that the attribute tables, text indexes, and distributed data files are all restored to a synchronous state. Document management systems that lack this type of seamless integration require sophisticated SQL experts to install and maintain their databases.

Eliminates downtime

Backup procedures can be performed while users remain on-line. All normal transactions continue while backup occurs without any loss of data integrity. Other administrative functions, such as adding users and groups, archiving, and adding servers, can also be performed while users remain active on the system.

Saros Document Manager also makes administration easier by automatically performing network load balancing, queue management, contention management and other such services designed to maximize response times and system performance. By making system administration more efficient, Saros Document Manager offers increased productivity for both the system administrators and system users as well.

Saros makes customization easy

All Saros Document Manager screens can be easily customized to display document properties that are relevant to any particular workgroup or department. In addition, you can customize the way containers are displayed on your desktop to fit your specific requirements. You can use the Saros library-file room-folder metaphor, switch to folders-within-folders (like Windows File Manager and Macintosh Finder), or invent your own bitmaps to create your own hierarchy!

Open architecture preserves your investments

Hardware Software. Training. Making networks work requires a substantial investment of time and money Saros Document Manager is designed to preserve these investments. Its open architecture and modular approach defies obsolescence by allowing you to incorporate emerging technologies and easily add new hardware and software to your existing system

For example, as document volumes increase, new servers can be easily “plugged in” to your system with no effect on system users. And, as new applications are developed, they can easily be incorporated into your system as well.

Third parties can easily integrate key “add-on” technologies, such as workflow, imaging, and links to Lotus Notes. These add-ins will operate seamlessly with your existing library services Also, because Saros Document Manager uses an object-oriented approach that works across multiple platforms, it offers enterprises a strategic migration path from traditional file-centric environments to the new object-oriented operating systems emerging today.

Adobe Acrobat

Adobe® Acrobat® software lets you create electronic documents from a wide range of authoring tools to share across different computer platforms. Simply “print” files in the Adobe Portable Document Format (PDF). Now you can distribute your documents over the broadest selection of electronic media, including the World Wide Web, e-mail, Lotus Notes(R), corporate networks, CD-ROMs, and print-on-demand systems. Send a PDF file and a free copy of Acrobat Reader to Macintosh®, Windows®, DOS, or UNIX® users, and they can view or print the document with the hardware and software they already have.

Acrobat software is based on the PostScript(TM) page-description language, the de facto industry standard for desktop publishing and printing. So your electronically published documents appear on-screen at the highest possible resolution and print perfectly in color or black and white on an Adobe PostScript or non-PostScript printer. Pages retain their original look and feel complete with text, graphics, photos, and color on Macintosh, Windows, DOS, or UNIX computers. That’s support for more platforms than any other electronic publishing solution provides. Acrobat even preserves Type 1 and TrueType fonts. To know more about at Grafnetix.

Instant Access to Information

When you publish documents with Acrobat software, you can find information instantly. Full-text search capabilities across multiple documents let you retrieve exactly what you need, while hypertext links simplify browsing across your network. Navigation features such as bookmarks and cross-document links help you move through electronic documents faster than you can through printed version. Bring pages to life by adding QuickTime movie clips and sound clips. You can even publish your documents directly to the Internet’s World Wide Web, complete with hypertext links.

Better Ways to Manage Documents

Acrobat software helps you make electronic documents more valuable than paper ones. Reuse information by copying and pasting formatted text and graphics into other applications and by recombining pages to create new documents. Keep group projects on track by circulating and annotating documents electronically, in real time. Use advanced security features to control access to documents you want to protect.

Extensible Platform for Adding Value

With its open architecture, Acrobat software adapts to your needs and tools. It supports Lotus Notes/FX, AppleScript; Apple® events, OLE, and DDE, so you can easily incorporate it into your application environment. An extensive Application Programming Interface (API) is available for creating plug-in modules, customizing the user interface, adding new features, and integrating with other products.

Adobe Acrobat Products at a Glance

The Adobe Acrobat product family brings electronic publishing solutions to a wide range of users.

Adobe Acrobat Exchange

This package includes everything today’s business user needs to create, use, and distribute electronic documents:

Acrobat Exchange — Lets you add value to electronic documents and share them with other Acrobat users. You can not only view and print but also annotate, build navigational links into, and add security controls to PDF files.

Acrobat PDF Writer — A driver that enables you to “print;’ or create, PDF files from common business applications, such as word processors and spreadsheets.

Acrobat Search — Provides full-text search capabilities for PDF files that have been indexed with Acrobat Catalog software.

Adobe Type Manager(TM) (ATM(TM)) — A utility that gives you sharp, clear text on-screen and in print, at any size and resolution.

Acrobat Reader — Enables Macintosh, Windows, DOS, and UNIX users to view, navigate, and print any PDF files they receive. The Acrobat Reader is available for free distribution from Adobe’s World Wide Web site, http://www.adobe.com.

Adobe Acrobat Pro

This package contains everything a professional designer, writer, or publisher needs to create and distribute electronic documents. It includes all products in the Acrobat Exchange package, plus:

Acrobat Distiller — Converts any PostScript language file into PDF. Use Distiller with files from drawing, page layout, or image editing programs; documents containing high-resolution or Encapsulated PostScript (EPS) language artwork or images; or documents containing complex blends or gradient fills.

Adobe Acrobat Search for CD-ROMs

This package offers a low-cost way to publish fully indexed, searchable information on CD-ROM. It includes a publishing license for unlimited distribution of Acrobat Reader and Acrobat Search for Macintosh, Windows, and UNIX with a single CD-ROM title. For additional CD-ROM titles, purchase multiple packages.

Adobe Acrobat for Workgroups

This package contains everything a workgroup of 10 needs to create, share, and review documents electronically. It includes a 10-user license for all products in the Acrobat Exchange package, plus Acrobat Distiller software and: Acrobat Catalog — Creates full-text indexes for collections of PDF files shared over a network of Macintosh, Windows, and UNIX users who can find information instantly with Acrobat Search. Acrobat Catalog is also available separately to Acrobat Exchange, Acrobat Pro, and Acrobat Search for CD-ROMs customers.